(Forms and Instructions for Lost Instrument Bond Application)
Travelers Guarantee Company of Canada is not associated or affiliated with the transfer agent in anyway and said transfer agent must provide any documentation that the transfer agent may require in addition to Travelers Guarantee forms. Please direct your inquiries to their offices.
In order that such a bond is approved, TRAVELERS GUARANTEE COMPANY OF CANADA would require the following:
1. APPLICATION FOR LOST INSTRUMENT BOND AFFIDAVIT OF LOST CERTIFICATE AND INDEMNIFICATION
- Signed by "the registered company" / registered shareholder(s) (e.g. beneficial individual owner or their legal representative(s) with supporting documentation).
Signed by a commissioner or notarized by a notary public
Click here to download Application for Lost Instrument Bond Affidavit of Lost Certificate and Indemnification
2. FINANCIAL STATEMENTS
- Current audited financial statements for "the registered company"
3. SIGNING RESOLUTION(S)
- For the individual(s) of "the registered company" executing the Application and Agreement of Indemnity.
Note: Signing Resolution provided against Agreement of Indemnity signatory or signatories must set out the said individual(s)'s authorized capacity to sign on behalf of the company under an obligation of indemnity. If originals cannot be provided please forward certifications of it.
4. BANK REFERENCE LETTER – THIS IS ONLY REQUIRED IF THE CURRENT VALUE OF THE SECURITY(IES) EXCEEDS $100,000 CAD.
- This must be completed by the bank on the bank's letterhead, signed by an officer, or account manager at the bank.
Click here to download Bank Reference Letter (SAMPLE ONLY)
TRAVELERS GUARANTEE COMPANY OF CANADA has a general rule when underwriting these types bonds. The indemnitor/applicant must have at least double the value of the bond in personal liquid net worth. Please provide back-up and confirmation of this. Any type of financial statements, investment portfolio’s and/or bank records may be submitted as evidence to back the Personal Net Worth Statement. Please keep in mind the general rule.
5. AFFIDAVIT OF LOSS
- Issued in triplicate, duly executed by the registered shareholder(s) and acknowledged by notary public or commissioner of oaths.
>Download Affidavit of Loss
6. COPY OF TRANSFER AGENTS’ LETTER
- (Dated within the last twelve months) requesting posting of a bond and confirming that a ‘stop transfer/adverse claim' has been placed against reported certificate(s).
7. PRIVACY CONSENT FORM
- Canada's privacy laws requires Travelers Guarantee to obtain an individual's informed consent prior to or at the point that our office requests an individual(s) to provide it with any personal information. Enclosed is a copy of Travelers Guarantee's Privacy Policy and the Consent Form that is to be completed by each individual personal indemnitor in this application process.
Click here to download Travelers Guarantee's Consent Form. - FOR QUEBEC RESIDENTS ONLY, click here to download Consent Form
8. PREMIUM
- The program rate for a Lost Instrument Bond request is 3% of the current market value of the securities or a minimum flat charge of $250.00 Canadian whichever is greater. Payment should be calculated on the day the application is forwarded to Travelers Guarantee Company of Canada. Payment must be made by Certified Cheque / Bank Draft / Money Order payable to TRAVELERS GUARANTEE COMPANY OF CANADA in Canadian Funds (U.S. or foreign currency funds will not be accepted).
As an alternative method of payment Travelers Guarantee will accept VISA / MasterCard. Should VISA / MasterCard be the choice of payment print off and complete the Credit Card Authorization Form. Click here to download "Credit Card Authorization Form".
Note: Payment must accompany the application or the request will be declined and returned. Payment will only be accepted once approval is granted for the bond request. Rates are subject to change without notice.
Kindly enclose the premium with the completed paperwork and forward to:
Travelers Guarantee Company of Canada
ATTN: Magda Pacheco
20 Queen Street West, Suite 300
P.O. Box 6
Toronto, Ontario, M5H 3R3
Upon receipt of the stated, we will review and consider issuance of the lost instrument bond.
In addition, many banks require customer authorization prior to the releasing information to the surety. To avoid delays we suggest that this be done at the time you forward your submission to our office.
